Whenever the term law firm comes into conversation, immediately a printer and mountains of papers come into mind. No matter the size of the law firm, a printer is literally one of the most if not the most important thing in your office. It is the heart of your operation. However, everything has to come to an end and you will need to replace your machine. Saying goodbye to the old and welcoming the new will be difficult and choosing the right one that suits your preferences can help to lower your cost, work more efficiently, and most importantly, minimize those annoying technical breakdowns.
With virtually thousands of printers out there, being overwhelmed is a norm. So, where do you start to picking the best printer that suits your law office? Start by considering each of the following:
Inkjet or Laser?
The chances are that you are most probably familiar with the two major categories of printer, which is inkjet and laser. While inkjet printers layer a liquid ink onto the page for the production of text and images, lasers leverage a heated fuser to apply the toner. Generally, laser printers are used for heavy duty use due to its speed and the longevity of the toners. Not only are laser printers faster than its counterpart, but they also tend to spot a lower cost per page than inkjet printers and lasts longer. However the downside to laser printers are its’ cost where smaller, more affordable laser printers do not include color, which is where inkjet printers come handy.
While laser printers focuses on speed and getting the job done swiftly, inkjets pays more attention to color clarity. Pricing wise, inkjet printers are considerably cheaper than lasers making them the go-to printer for most home and small office use. However, despite lasers being more expensive, their high-duty cycle makes up for it. All things considered, preferably, laser printers are the most suiting choice for law firms as a reliable monochrome will cater to thousands of word documents each month without a hitch.
Cost Per Page
Going for a cheap inkjet printer would seem to be a wiser choice when addressing the present need for a printer that wouldn’t burn a hole through your pocket. This would be the case until you are locked into once again, the vicious cycle of replacing one expensive cartridge after another. For instance, the price per page for a HP 61 ink can cost up to 27 cents per page, whereas the Brother TN-2280, a popular laser toner cartridge, is estimated to be around 10 cents per page. Generally, cheaper printers are often designed for occasional home and small office use rather than for the workload of documents a law firm produces each day. Most of the time, a more expensive printer will cost you less in the long run due to the higher efficiency and durability.
Ink & Toner Replacement
Just like the saying “no one is created equally”, this applies to inks and toners where the price can vary and should be considered along with the cost-per-page metrics. When it comes to price, there are tons of ink and toner replacement alternatives that are priced much more cheaper than genuine cartridges, saving you a lot in the long run. Quality wise, there aren’t much differences if all you are printing are black and white documents. Often, third party cartridges can save you a lot, however, you might want to stick to genuine cartridges while your printer is still under warranty as the use of third party cartridges would void the warranty if something were to happen.
Page Per Minute
When it comes to a law firm, how quick your printer performs can and will make all the difference on managing the time spent on clients; minimizing frustrations mostly, actually. An associate at a law firm suggested that 20 pages per minute should be the absolute minimum for an office printer and at best, a 50 for a shared workgroup printing. For company-wide production, he suggested that a 80 pages per minute printer should be the standard. Anything less than that would be a waste of time.
Volume Per Month
Knowing how much printing you are doing per month not only helps you understand your potential costs, but also to look for the printer that can handle your workload. Generally, all printers/copiers these days are rated with an estimated maximum monthly print that will vary from models, as well as its built and what it’s designed for. Consistently straying above this number will lead to a hole in your accounts.
Nowadays, there are tons of features in printers/copiers to help you save. However, depending on your work nature and usage, not all of them are necessary and you can do a better job with dedicated devices instead. For instance, a dedicated scanner will usually be easier to use and outputs better quality than the scanner that comes in an all-in-one printer. Sam Glover, a lawyerist write suggested to avoid all-in-one printer scanner copiers for good, which he says getting everything into one unit translates in lesser quality for all components and less efficiency in the long run.
That being said, setting a budget for your printer would be walk in the park when you break it down to the numbers. Beyond the initial cost of the actual unit, you should really take into consideration A) your monthly printing volume, and B) your estimated/desired cost per print. Usually, office printers tend to lasts around three to four years before the “medical” attention it needed to keep it up will no longer be worth it. Digesting these basic numbers can give you a picture of what printer you truly need.
Once you’ve drawn a path, it’s time for the real deal, picking the bad boy up! Click on the button below for our wide range of printers, scanners and copiers!